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Executive's Guide to Project Portfolio Management

Every project is an investment. We rely on Project Portfolio Management (PfM) to provide guidance in managing our project investment portfolio so that we can reach our strategic objectives. It is essential that we define the PfM process well so that only the highest value projects are funded and every project is given what it needs to succeed.

This course explains the PfM process, level sets expectations about what PfM can do, and provides opportunity for the management team to develop many of the processes and governance structures they need for successful implementation of Business Strategy. Learning Objectives include:
  • Four levels of project success
  • Optimizing long-term project value
  • The promise of PfM
  • Steps for improving the PfM process
  • Role of the Executive Team in PfM
  • How to define a Portfolio
  • How to choose the right projects at the right time
  • Ensuring that projects drive strategy
  • How to fund projects effectively
  • Managing portfolio risk
  • Managing change in PfM
  • Reporting on portfolio results
  • Managing PfM Implementation as a program
  • Gaining organizational adoption of your new PfM process
Who should attend
Portfolio Managers; anyone who uses projects to execute Business Strategy; anyone who is planning on implementing portfolio management software; CEO, CFO, CIO, other Senior Executives; PMO Directors; Functional Managers and Executives with project responsibility.


This course does not require any special knowledge of project management concepts, although a basic understanding is helpful for some of the exercises.

Course Outline

I. Introduction to Project Portfolio Management (PfM)
  • What is PfM?
  • Fundamental PfM concepts
  • PfM roles and responsibilities
  • Promise of PfM
II. PfM Implementation Overview
  • PfM implementation Deliverables
  • People, Process and Tools
  • The PfM Project Charter
  • Stakeholder analysis
  • Portfolio Definition
  • Organizational Impact of PfM
  • PfM Implementation as Program
  • Prerequisites of PfM
III. PfM Process Overview
  • PfM overview
  • Roles in PfM
  • PfM Governance Structures
  • PfM process groups
IV. Portfolio Definition
  • Portfolio Definition Process
  • Portfolio Overview
  • Stakeholders and Governance
  • Portfolio Processes
  • Portfolio Authorization
V. Project Identification and Categorization
  • Project Identification
  • Project Categorization
  • Project Register
VI. Project Valuation
  • Participants
  • Evaluation Process
  • Selection Criteria
  • Tools and Techniques
  • Identifying the highest-value projects
VII. Project Selection
  • Guidelines
  • Participants
  • Project Selection Logic
  • Project Selection Tools
VIII. Project Prioritization and Authorization
  • The Prioritization Process
  • Portfolio Breakdown Structure
  • Portfolio Network Diagram
  • Project Prioritization Logic
  • Authorization and Budgeting
IX. Periodic Reviews and Reporting
  • Defining the Reporting Process
  • Metrics
  • Stakeholder Communication
X. Managing Portfolio Risk
  • Planning for risk management
  • Common sources of risk
  • Analyzing risk
  • Risk response planning
  • Risk contingency
  • Managing portfolio risk
XI. PfM Change Management
  • Categories of Change
  • - PfM process
    - Portfolio components
  • Managing by Triple Constraint
XII. Managing PfM Implementation as a Program
  • Program Charter
  • PfM Implementation Project Plan
  • PfM Milestones
XIII. Organizational Adoption
  • Impact of change
  • Anticipating organizational requirements
  • Assessing organizational readiness
  • The Organizational Adoption Plan
  • Implementing and maintaining the change
Learning Approach
  • A highly experienced instructor will use interactive lecture format, numerous hands-on exercises, team activities, group discussions and other techniques to drive home the essential points of this material.
  • We will build on your prior experience in this topic, while providing you with a structure and vocabulary to use in future projects.
  • If you have modest project portfolio management knowledge, you will find that the clarity of the material and direct presentation style of the instructor will make the subject matter easy to understand.
  • You will receive a Participant Guide which will help you follow the material, take notes and retain what you learned so that you can apply it to your work.
Why should I take this course?
  • Executive's Guide to Project Portfolio Management presents a practical approach to implementing PfM in a way that can drive your Business Strategy forward. Take home a whole new set of tools and techniques.
  • Take this management training course and learn what you can do to ensure that you choose the right projects at the right time, give them what they need to succeed and reap the benefits of the Business Value that they can deliver.
  • Portfolio Management Training delivers important insights into the project delivery and funding process that are not available in standard Project Management Training. This course is executive training at its best.
Use this courseware to teach your students! This course is available under license to qualified Training Providers. Courseware materials include:
  • Instructor slides
  • Instructor manual with timing guide
  • Printed participant guide
  • Train the Trainer instruction
  • Written for classroom or virtual delivery
For more information, see   Courseware-On-Demand or Contact Us

What Previous Attendees Have Said:
"The instructor was absolutely exceptional. He brought the material to life, introduced a lot of real life examples, and was engaged in the subject."

Because we are implementing PPM in our Company and all the concepts apply 100% it is very useful for us. Thanks"

"The instructor's engaging style made this course interesting and relevant. The important take-away is not just understanding of what the PPM process is but what value it provides to the organization and how to use that knowledge to implement the process. The instructor used a lot of real life examples to reinforce the material and to address students' real-life situations."

Every course and workshop in our Project Training program is fully customizable. We offer virtual delivery of the training program you need. Call us: +1.919.495.7371.

All of our courses are fully compliant with the latest release of each relevant standards document such as the PMBOK® Guide, Standard for Portfolio Management, BABOK® Guide, and others.
Course Information
Course ID: 1018
Duration: 3 days
Delivery: Virtual or onsite
Class size: 6 - 20
· PMP® certified instructor
· Participant Guide
· Certificate of Participation
· PfM templates
· 21 PDUs
  Tech:9 Lead:7 Strat:5

Download this course description as a printable PDF document.

Pricing Information
On-site discounts are available.

Ready to enroll?
Call 1-800-877-8129
(+1 919-495-7371)

Questions?  Please feel free to Contact Us

Training Providers:
License this courseware!  Call 1-800-877-8129
(+1 919-495-7371)
for more information.
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