Guide to Project Portfolio Management Implementation

The Challenge
Is your organization planning to install software that automates Project Portfolio Management (PPM)? If so, yours is one of many that realizes the importance of PPM and wants to get the most out of it. This can be a great move, but ONLY if you first optimize your PPM process.

The Solution
PPM is that set of business processes that ties project execution to achievement of business strategy. It is a primary determinant of how much value you receive for each project dollar. In most organizations the overall PPM process is far from optimal. If PPM is not optimized before a project portfolio management system (PPM software) is configured, the resulting software implementation may fail to meet most of its objectives. However, adequate preparation can make PPM software a major win for your enterprise.

This advanced course shows participants how to improve and formalize PPM in their organization. After reviewing the fundamentals of effective PPM, participants evaluate current PPM practice, find ways to make significant improvements and determine the steps needed to reach a higher level of PPM maturity. The end result is that participants are much more likely to have a successful PPM software implementation. Guide to Project Portfolio Management Implementation is exceptionally effective when conducted onsite with your key PPM players participating. The ratio of exercise to lecture is very high with the result that participants actually begin the work of redesigning PPM in their environment. Learning Objectives include:

Reasons for project failure and success
Why project success is not enough
How to leverage People, Process and Tools
The promise of PPM
Role of formal project management in PPM
Steps for improving the PPM process
The power of a PPM project charter
Role of the Management Team in PPM
How to define a Portfolio
Primary business processes of PPM
How to choose the right projects at the right time
How to fund projects effectively
Managing portfolio risk
Managing change in PPM
Reporting on portfolio results
Managing PPM Implementation as a project.
Gaining organizational adoption of your new PPM process

Who should attend
This advanced course will be of significant value to portfolio managers; anyone who uses projects to execute Business Strategy; anyone who is planning on implementing portfolio management software; CEO, CFO, CIO, other senior executives; PMO Directors; functional managers and executives with project responsibility.

Prerequisites
This advanced project management course assumes familiarity with basic project management concepts. There is no requirement that attendees complete any specific project management training in advance of the program, but completion of Project Management Overview for Managers or Foundation in PM for Senior Managers is helpful (see the Delivering Business Value curriculum.)

Course Outline

Day 1

What is PPM?

Fundamental PPM Concepts

Sources of Project Failure and Success

PPM Roles and Responsibilities

Promise of PPM – Delivery of Business Value

People, Process and Tools

The PPM Project Charter

Organizational Impact of PPM

Day 2

Prerequisites of PPM

PPM Process Groups

The PPM Process – Overview

PPM Best Practice

Portfolio Definition Process

Stakeholders & Governance

Project Identification & Categorization

Using the Project Register

Day 3

Evaluating Projects

Selection Criteria & Scoring

Evaluation Tools and Techniques

Importance of Estimates

Project Selection Criteria and Selection Tools

Project Prioritization

How to Fund Projects Effectively

Managing Risks to the Portfolio

Day 4

Managing the Portfolio

Stakeholder Communication

Reporting on Portfolio Results

Managing Change in PPM; Fine Tuning the PPM Process

PPM Implementation as a Program

PPM Milestones

Gaining Organizational Adoption of your new PPM Process

Learning Approach

A highly experienced instructor will use interactive lecture format, numerous hands on exercises, team activities, group discussions and other techniques to drive home the essential points of this material
We will build on your prior experience in this topic, while providing you with a structure and vocabulary to use during your PPM software implementation.
If you have modest project management knowledge, you will find that the clarity of the material and direct presentation style of the instructor will make the subject matter easy to understand.
You will receive a Student Guide which will help you follow the material, take notes and retain what you learned so that you can apply it on your job.

Why should I take this course?

Guide to Project Portfolio Management Implementation presents a practical approach to implementation of PPM software. Take home a whole new set of tools and techniques.
Take this course and learn what you can do to ensure that your PPM software delivers the Business Value that is intended.
Portfolio Management Training delivers insights into the project delivery and funding process that are not available in standard Project Management Training. This course is management training at its best.

Every course and workshop in our Project Training program is fully customizable. We offer virtual delivery of the training program you need. Call us: +1.919.495.7371.

All of our courses are fully compliant with the latest release of each relevant standards document such as the PMBOK® Guide, Standard for Portfolio Management, BABOK® Guide, and others.

Course Information

Course ID: 3100
Duration: 4 days
Class size: 6 - 24
Includes:
· PMP® certified instruction
· Student Guide
· Participation Certificate
· 24 PDUs

Download this course description as a printable PDF document.

Pricing Information
On-site discounts are available.

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(+1 919-495-7371)

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